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They are deducted from revenue to determine a company's taxable income.",[],{"_key":1198,"_type":170,"children":1199,"markDefs":1213,"style":190},"k13",[1200,1204,1209],{"_key":1201,"_type":174,"marks":1202,"text":1203},"k10",[],"To be eligible to be tax-deductible, business expenses must be 'ordinary' and 'necessary'. An ordinary expense is common, while a necessary expense is essential to operating a business. Not all business expenses are tax-deductible, though. Under the",{"_key":1205,"_type":174,"marks":1206,"text":1208},"k11",[1207],"k7"," Inland Revenue Authority of Singapore (IRAS) guidelines",{"_key":1210,"_type":174,"marks":1211,"text":1212},"k12",[],", personal expenses, fines resulting from legal violations, loan repayments, and more don't qualify for deductions. Business entertainment expenses may be deductible when incurred wholly and exclusively for business purposes and properly documented. Private or non-business entertainment generally does not qualify. Some start-up expenses may qualify for tax deductions or capital allowances, depending on whether they are revenue or capital in nature.",[1214],{"_key":1207,"_type":188,"externalUrl":1215,"linkType":145},"https:\u002F\u002Fwww.iras.gov.sg\u002Ftaxes\u002Findividual-income-tax\u002Fself-employed-and-partnerships\u002Fbusiness-expenses-and-deductions",{"_key":1217,"_type":170,"children":1218,"markDefs":1223,"style":190},"k16",[1219],{"_key":1220,"_type":174,"marks":1221,"text":1222},"k15",[],"A proper understanding of essential business expense categories is crucial for monitoring expenses, identifying areas for savings, and maximising business tax deductions.",[],{"_key":1225,"_type":170,"children":1226,"markDefs":1231,"style":190},"k19",[1227],{"_key":1228,"_type":174,"marks":1229,"text":1230},"k18",[],"These days, there are sophisticated accounting software and expense management software that ease the process of categorising expenses, tracking spend, and identifying deductible expenses.",[],{"_key":1233,"_type":170,"children":1234,"markDefs":1239,"style":1188},"k22",[1235],{"_key":1236,"_type":174,"marks":1237,"text":1238},"k21",[],"Types of business expenses",[],{"_key":1241,"_type":170,"children":1242,"markDefs":1247,"style":190},"k25",[1243],{"_key":1244,"_type":174,"marks":1245,"text":1246},"k24",[],"Business expenses are broadly classified as:",[],{"_key":1249,"_type":170,"children":1250,"markDefs":1255,"style":1256},"k28",[1251],{"_key":1252,"_type":174,"marks":1253,"text":1254},"k27",[],"Fixed expenses",[],"h3",{"_key":1258,"_type":170,"children":1259,"markDefs":1264,"style":190},"k31",[1260],{"_key":1261,"_type":174,"marks":1262,"text":1263},"k30",[],"Fixed expenses stay the same over several reporting periods. Examples include rent and interest payments.",[],{"_key":1266,"_type":170,"children":1267,"markDefs":1272,"style":1256},"k34",[1268],{"_key":1269,"_type":174,"marks":1270,"text":1271},"k33",[],"Variable expenses",[],{"_key":1274,"_type":170,"children":1275,"markDefs":1280,"style":190},"k37",[1276],{"_key":1277,"_type":174,"marks":1278,"text":1279},"k36",[],"Variable expenses change over time, such as wages, utility (water, power) bills.",[],{"_key":1282,"_type":170,"children":1283,"markDefs":1288,"style":1256},"k40",[1284],{"_key":1285,"_type":174,"marks":1286,"text":1287},"k39",[],"Periodic expenses",[],{"_key":1290,"_type":170,"children":1291,"markDefs":1296,"style":190},"k43",[1292],{"_key":1293,"_type":174,"marks":1294,"text":1295},"k42",[],"So-called because they occur occasionally, such as bonuses and maintenance expenses.",[],{"_key":1298,"_type":170,"children":1299,"markDefs":1304,"style":1256},"k46",[1300],{"_key":1301,"_type":174,"marks":1302,"text":1303},"k45",[],"Direct expenses",[],{"_key":1306,"_type":170,"children":1307,"markDefs":1312,"style":190},"k49",[1308],{"_key":1309,"_type":174,"marks":1310,"text":1311},"k48",[],"These cover costs that go directly into producing goods and services, such as raw materials and labour.",[],{"_key":1314,"_type":170,"children":1315,"markDefs":1320,"style":1256},"k52",[1316],{"_key":1317,"_type":174,"marks":1318,"text":1319},"k51",[],"Indirect expenses",[],{"_key":1322,"_type":170,"children":1323,"markDefs":1328,"style":190},"k55",[1324],{"_key":1325,"_type":174,"marks":1326,"text":1327},"k54",[],"These aren't directly linked to the production of goods\u002Fservices but are necessary for overall business operation (rent, utilities).",[],{"_key":1330,"_type":170,"children":1331,"markDefs":1336,"style":1188},"k58",[1332],{"_key":1333,"_type":174,"marks":1334,"text":1335},"k57",[],"9 common business expense categories in 2026",[],{"_key":1338,"_type":170,"children":1339,"markDefs":1344,"style":190},"k61",[1340],{"_key":1341,"_type":174,"marks":1342,"text":1343},"k60",[],"Expense categories are a systematic way to group similar costs. They serve as a framework for organising, tracking, and managing business spend. When done right, they provide valuable insights that strengthen decision-making and resource allocation.",[],{"_key":1346,"_type":170,"children":1347,"markDefs":1352,"style":190},"k64",[1348],{"_key":1349,"_type":174,"marks":1350,"text":1351},"k63",[],"There is no single way to categorise business expenses. Grouping expenses based on the business activities they are related to is fairly common. Here's a list:",[],{"_key":1354,"_type":170,"children":1355,"markDefs":1360,"style":1256},"k67",[1356],{"_key":1357,"_type":174,"marks":1358,"text":1359},"k66",[],"1. Operational expenses",[],{"_key":1362,"_type":170,"children":1363,"markDefs":1368,"style":190},"k70",[1364],{"_key":1365,"_type":174,"marks":1366,"text":1367},"k69",[],"Expenses incurred through normal business operations are called operational expenses. One of the most essential business expense categories, this spend category is absolutely necessary for keeping the business running smoothly.",[],{"_key":1370,"_type":170,"children":1371,"markDefs":1376,"style":190},"k73",[1372],{"_key":1373,"_type":174,"marks":1374,"text":1375},"k72",[],"Common examples of operating expenses include rent or mortgage payments, utilities, office supplies, employee salaries, equipment, and inventory costs.",[],{"_key":1378,"_type":170,"children":1379,"markDefs":1384,"style":190},"k76",[1380],{"_key":1381,"_type":174,"marks":1382,"text":1383},"k75",[],"Plant and equipment maintenance and repair fees also come under operating expenses as they are essential to day-to-day operations. Businesses today also incur significant technology and software expenses, which now form a core operating cost for many companies. These include cloud hosting services, SaaS subscriptions such as CRM and accounting platforms, AI tools, cybersecurity software, data storage, and system integration tools.",[],{"_key":1386,"_type":170,"children":1387,"markDefs":1392,"style":190},"k79",[1388],{"_key":1389,"_type":174,"marks":1390,"text":1391},"k78",[],"Many industries now face rising regulatory and compliance costs. These may include audit fees, compliance software, data protection expenses, regulatory filings, and licence renewal fees.",[],{"_key":1394,"_type":170,"children":1395,"markDefs":1400,"style":190},"k82",[1396],{"_key":1397,"_type":174,"marks":1398,"text":1399},"k81",[],"These qualify as deductible business expenses as long as they are ordinary and necessary expenses.",[],{"_key":1402,"_type":170,"children":1403,"markDefs":1408,"style":1256},"k85",[1404],{"_key":1405,"_type":174,"marks":1406,"text":1407},"k84",[],"2. Employee-related expenses",[],{"_key":1410,"_type":170,"children":1411,"markDefs":1416,"style":190},"k88",[1412],{"_key":1413,"_type":174,"marks":1414,"text":1415},"k87",[],"There are many workforce-related expenses, such as salaries, bonuses, commissions, and employee training costs.",[],{"_key":1418,"_type":170,"children":1419,"markDefs":1424,"style":190},"k91",[1420],{"_key":1421,"_type":174,"marks":1422,"text":1423},"k90",[],"Most businesses run employee benefit programmes offering perks like life insurance, healthcare, childcare, retirement benefits, and stock options, all of which are eligible for tax deductions.",[],{"_key":1426,"_type":170,"children":1427,"markDefs":1432,"style":190},"k94",[1428],{"_key":1429,"_type":174,"marks":1430,"text":1431},"k93",[],"Another employee-related business expense is workers' compensation insurance, which provides benefits to employees who become ill or are injured on the job. It covers hospitalisation and treatment costs, disability pay, and lost wages. In Singapore, it is called Worker Injury Compensation Insurance and is a mandatory provision for certain groups of workers, including those who perform manual labour.",[],{"_key":1434,"_type":170,"children":1435,"markDefs":1440,"style":190},"k97",[1436],{"_key":1437,"_type":174,"marks":1438,"text":1439},"k96",[],"Remote and hybrid work also generates several employee-related expenses across various categories. These include reimbursements for home office and internet allowances, technology expenses such as remote collaboration software, and facilities costs such as co-working space rentals.",[],{"_key":1442,"_type":170,"children":1443,"markDefs":1448,"style":1256},"k100",[1444],{"_key":1445,"_type":174,"marks":1446,"text":1447},"k99",[],"3. Marketing and advertising expenses",[],{"_key":1450,"_type":170,"children":1451,"markDefs":1456,"style":190},"k103",[1452],{"_key":1453,"_type":174,"marks":1454,"text":1455},"k102",[],"This category covers costs incurred in promoting the business' products and services. Billboards, hoardings, flyers, ads for social media, television and print, and brochures are some examples. Also included are fees paid to advertising and marketing firms to produce the promotional material. These, too, are tax-deductible business expenses.",[],{"_key":1458,"_type":170,"children":1459,"markDefs":1464,"style":1256},"k106",[1460],{"_key":1461,"_type":174,"marks":1462,"text":1463},"k105",[],"4. Financial expenses",[],{"_key":1466,"_type":170,"children":1467,"markDefs":1472,"style":190},"k109",[1468],{"_key":1469,"_type":174,"marks":1470,"text":1471},"k108",[],"Financial expenses refer to the costs associated with funding a business. 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