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Define the spending limits",[],{"_key":1479,"_type":170,"children":1480,"markDefs":1485,"style":190},"k119",[1481],{"_key":1482,"_type":174,"marks":1483,"text":1484},"k118",[],"The next step in developing your corporate card expense policy is setting spending limits for employees. In every organisation, there won’t be a one-size-fits-all spending limit. Again, it’s all about finding what works best for your business and team members. For instance, you can set tiered limits based on seniority, or perhaps on a per-item or cumulative basis.",[],{"_key":1487,"_type":170,"children":1488,"markDefs":1493,"style":190},"k123",[1489],{"_key":1490,"_type":174,"marks":1491,"text":1492},"k122",[],"Along with setting spending limits, your company’s expense policy should also define corporate card usage exceptions on a case to case basis. Expenses like client entertainment, corporate travel or emergencies may need additional approvals from policy managers—ensure that your policy specifies these exact circumstances.",[],{"_key":1495,"_type":170,"children":1496,"markDefs":1501,"style":1429},"k126",[1497],{"_key":1498,"_type":174,"marks":1499,"text":1500},"k125",[],"3. Streamline the approval and claims process",[],{"_key":1503,"_type":170,"children":1504,"markDefs":1509,"style":190},"k129",[1505],{"_key":1506,"_type":174,"marks":1507,"text":1508},"k128",[],"Do you need certain employees to seek higher-level approval before using their corporate cards? This is just one of the few questions you need to ask yourself when defining the approval process. Although the approvals generally lower the risk of card misuse, they may also slow down the flow of purchases.",[],{"_key":1511,"_type":170,"children":1512,"markDefs":1517,"style":190},"k132",[1513],{"_key":1514,"_type":174,"marks":1515,"text":1516},"k131",[],"Besides the approval process, companies need to set out claims processing for reimbursable expenses as well.",[],{"_key":1519,"_type":154,"height":1520,"position":1253,"url":1521,"width":1252},"k133",783,"https:\u002F\u002Fcdn.aspireapp.com\u002Fwebsites\u002Fblog\u002Fedbccc18ce1fe4f4ef98e691c3077a06\u002Feverything-you-need-to-know-about-building-your_body_everything-you-need-to-know-about_2.jpeg",{"_key":1523,"_type":170,"children":1524,"markDefs":1529,"style":1429},"k136",[1525],{"_key":1526,"_type":174,"marks":1527,"text":1528},"k135",[],"4. Utilise business spend management software",[],{"_key":1531,"_type":170,"children":1532,"markDefs":1537,"style":190},"k139",[1533],{"_key":1534,"_type":174,"marks":1535,"text":1536},"k138",[],"To prevent out-of-policy purchases, make use of spend management software to manage and track non-payroll business expenses. This includes everything from marketing expenses, software subscriptions, logistical equipment, and so on.",[],{"_key":1539,"_type":170,"children":1540,"markDefs":1554,"style":190},"k147",[1541,1545,1550],{"_key":1542,"_type":174,"marks":1543,"text":1544},"k144",[],"By collecting and analysing data spend in real-time, these tools allow policy managers and key personnel to gain insights into company spending across the entire business. Besides ",{"_key":1546,"_type":174,"marks":1547,"text":1549},"k145",[1548],"k141","tracking business expenditure",{"_key":1551,"_type":174,"marks":1552,"text":1553},"k146",[],", such management software helps companies avoid overspending as well.",[1555],{"_key":1548,"_type":188,"externalUrl":1556,"linkType":145},"https:\u002F\u002Faspireapp.com\u002Fblog\u002Fwhat-is-card-issuance-api",{"_key":1558,"_type":170,"children":1559,"markDefs":1573,"style":190},"k156",[1560,1564,1569],{"_key":1561,"_type":174,"marks":1562,"text":1563},"k153",[],"To get started with your initial draft, here’s ",{"_key":1565,"_type":174,"marks":1566,"text":1568},"k154",[1567],"k150","a simple template",{"_key":1570,"_type":174,"marks":1571,"text":1572},"k155",[]," to follow.",[1574],{"_key":1567,"_type":188,"externalUrl":1575,"linkType":145},"https:\u002F\u002Fresources.workable.com\u002Fwp-content\u002Fuploads\u002F2019\u002F08\u002FCompany-credit-card-policy.docx",{"_key":1577,"_type":170,"children":1578,"markDefs":1583,"style":1188},"k159",[1579],{"_key":1580,"_type":174,"marks":1581,"text":1582},"k158",[1185],"Looking for a business credit card for startups?",[],{"_key":1585,"_type":170,"children":1586,"markDefs":1591,"style":190},"k162",[1587],{"_key":1588,"_type":174,"marks":1589,"text":1590},"k161",[],"Laying down all the groundwork in black and white may seem like a lot of work. But this is an essential step for those who wish to explore business credit cards.",[],{"_key":1593,"_type":170,"children":1594,"markDefs":1608,"style":190},"k170",[1595,1599,1604],{"_key":1596,"_type":174,"marks":1597,"text":1598},"k167",[],"Once you’ve created your expense policy, all that’s left is to share this with your key employees. If you still haven’t found the ideal corporate business card for you, why not give the ",{"_key":1600,"_type":174,"marks":1601,"text":1603},"k168",[1602],"k164","Aspire Virtual Card",{"_key":1605,"_type":174,"marks":1606,"text":1607},"k169",[]," a go?",[1609],{"_key":1602,"_type":188,"externalUrl":1610,"linkType":145},"https:\u002F\u002Faspireapp.com\u002Fvirtual-card",{"_key":1612,"_type":170,"children":1613,"markDefs":1636,"style":190},"k184",[1614,1618,1623,1627,1632],{"_key":1615,"_type":174,"marks":1616,"text":1617},"k179",[],"Explore a ",{"_key":1619,"_type":174,"marks":1620,"text":1622},"k180",[1621],"k173","variety of features",{"_key":1624,"_type":174,"marks":1625,"text":1626},"k181",[]," that will streamline the way you manage your business finances for teams. From ",{"_key":1628,"_type":174,"marks":1629,"text":1631},"k182",[1630],"k176","multi-user access",{"_key":1633,"_type":174,"marks":1634,"text":1635},"k183",[]," to maker-checker workflows, rest assured all your needs will be met.",[1637,1639],{"_key":1621,"_type":188,"externalUrl":1638,"linkType":145},"https:\u002F\u002Faspireapp.com\u002Fblog\u002Fcomplete-guide-to-virtual-cards-in-singapore",{"_key":1630,"_type":188,"externalUrl":1640,"linkType":145},"https:\u002F\u002Faspireapp.com\u002Fmulti-user-access",{"slug":321,"title":322},{"_type":154,"alternativeText":1643,"height":1055,"url":1644,"width":1057},"All You Need to Know About Building Your Corporate Card Expense Policy","https:\u002F\u002Fcdn.aspireapp.com\u002Fwebsites\u002Fblog\u002Feee096a4c7fd716ae33cf8d83fe3cea4\u002Feverything-you-need-to-know-about-building-your-corporate-card-expense-policy_cover.png",[1646],{"_key":1647,"_type":170,"children":1648,"markDefs":1652,"style":190},"k0",[1649],{"_key":1183,"_type":174,"marks":1650,"text":1651},[],"For the longest time, expense reimbursement has always been the default method of managing company expenditure. But corporate business cards have changed the",[],[1654,1669],{"_key":1193,"_type":170,"children":1655,"markDefs":1666,"style":190},[1656,1659,1662],{"_key":1199,"_type":174,"marks":1657,"text":1658},[],"For the longest time, expense ",{"_key":1660,"_type":174,"marks":1661,"text":1234},"k5",[1183],{"_key":1663,"_type":174,"marks":1664,"text":1665},"k6",[]," has always been the default method of managing company expenditure. But corporate business cards have changed the game. In most countries, founders in larger companies would distribute cards to key employees of the firm to spend on authorised business expenses.",[1667],{"_key":1183,"_type":188,"externalUrl":1668,"linkType":145},"https:\u002F\u002Faspireapp.com\u002Femployee-claims",{"_key":1217,"_type":170,"children":1670,"markDefs":1682,"style":190},[1671,1675,1679],{"_key":1672,"_type":174,"marks":1673,"text":1674},"k12",[],"If you’re an individual employee, this may not be the best time for you to get a ",{"_key":1676,"_type":174,"marks":1677,"text":1678},"k13",[1202,1185],"corporate card",{"_key":1212,"_type":174,"marks":1680,"text":1681},[]," just yet. But if you’re at the stage of your business growth where you’re ready to scale and expand, now may be the best time.",[1683],{"_key":1202,"_type":188,"externalUrl":1684,"linkType":145},"https:\u002F\u002Faspireapp.com\u002Fcorporate-card","2025-07-03T00:00:00.000Z",{"_type":149,"metaDescription":1651,"metaTitle":1643,"socialShareImageUrl":1687},{"_type":154,"alternativeText":1643,"height":1055,"url":1644,"width":1057},"everything-you-need-to-know-about-building-your-corporate-card-expense-policy",1790926625500]