Automate expense management using smart expense policies

Build your own expense policies, no matter how complex, directly onto Aspire with our advanced rule engines. Accelerate your operational workflows while gaining greater financial oversight and control over employee spending.
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Faster approvals for employees, more control for you

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Build your own workflows

Easily replicate all your existing
company policies on Aspire using our advanced rule engines in a matter of minutes, not weeks.
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Embed your policies into every purchase

Let us handle policy enforcement on card purchases and claims automatically. We care of reminders, system updates, and more
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Supercharge your workflows

With automated workflows, managers can approve submissions with ease and employees get reimbursed faster.
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Create complex policies tailored toyour workflows

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Craft policies in a matter of minutes and spend less time manually reviewing expenses across cards and claims
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Use employee data and multiple custom fields like budget, department, category and more to make rules that mimic your company’s policies
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Streamline your approval process by specifying purchases from preferred merchants for auto-approvals
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Configure a fall back policy in case expenses don’t fall under any of the configured scenarios across all your claims
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Setup advanced multi-level approval flows

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Easily design custom approval flows based on your configured scenarios
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Use our employee manager mapping to ensure approvals reach the right person at the right time
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Get notified when you need to approve spends to avoid delays
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Stay on top of policy compliance with instant smart alerts

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Setup monitoring notifications to ensure the right person is notified
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Get real-time visibility on spend at all times. Know where money was spent, and by whom
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Automatically get alerted, each time a spend is done to specific merchants, in specific currencies etc

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Trusted by 15,000+ modern businesses

Payments to vendors have been efficient and timely, saving precious time for the team to analyse trends and improve spending needs. Issuing company cards to multiple departments have been a breeze, and managing department costs were easy to track.

Kenneth Chew

Finance Manager

Saved on average: 117 hours and $44,325 a year

Calculate how much your company would save
Payments to vendors have been efficient and timely, saving precious time for the team to analyse trends and improve spending needs. Issuing company cards to multiple departments have been a breeze, and managing department costs were easy to track.
Kenneth Chew - Finance Manager

Aside from expediting expenses processing, Aspire’s ability to do rebates accorded to expenses supporting business growth was definitely the icing on the cake.

Gregory Van

Gregory Van

Saved on average: 117 hours and $38,800 a year

Calculate how much your company would save
Aside from expediting expenses processing, Aspire’s ability to do rebates accorded to expenses supporting business growth was definitely the icing on the cake.
Gregory Van - CEO

Aspire’s suite of automation tools  revolutionized the way we approach expense management. Now, our teams on the ground have a way to make purchasing decisions easily without the hassle of out-of-pocket expenses.

Gibran Huzaifah

Co-Founder and CEO

Saved on average: 1,155 hours and $198,565 a year

Calculate how much your company would save
Aspire’s suite of automation tools revolutionized the way we approach expense management. Now, our teams on the ground have a way to make purchasing decisions easily without the hassle of out-of-pocket expenses.
Gibran Huzaifah - Co-Founder and CEO

Aspire gave our team the flexibility to make their own purchasing decisions that were otherwise impossible with a more conventional banking solution.

Ajay Bulusu

Co-Founder

Saved on average: 600 hours and $70,000 a year

Calculate how much your company would save
Aspire gave our team the flexibility to make their own purchasing decisions that were otherwise impossible with a more conventional banking solution.
Ajay Bulusu - Co-Founder

Our partnership with Aspire has given us just the tools and insights we need to prepare for any scenario. Thanks to our new expense management solution, we can continue to scale and take on bigger and more exciting clients and projects.

Amritpal Singh

Co-Founder

Saved on average:760 hours and $73,000 a year

Calculate how much your company would save
Our partnership with Aspire has given us just the tools and insights we need to prepare for any scenario. Thanks to our new expense management solution, we can continue to scale and take on bigger and more exciting clients and projects.
Amritpal Singh - Co-Founder
View all Testimonials

FAQs

How do policies work?

Multiple policies can be created and arranged in order of priority.

  • Default policy will always be the lowest priority and cannot be arranged. Each policy has three sections: Submission, Approval, and Notification rules
  • Each policy has three sections:
Submission, Approval, and Notification rules
  • For every rule, admin can set conditions (based on expense fields and user fields) that trigger actions
  • Multiple rules can be set within each section and arranged in order of priority.
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What happens when a claim is submitted:

  • The first rule within a section that matches is applied. If no match found, then rules under the same section in next priority policy is applied.
  • In case none of the rules within a section across all policies matches, then default policy is applied.
  • In case default policy rules do not match, then fall back rule is applied. Please note that fall back rule is only present as part of default policy
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Who can edit a company policy?

Only admins are allowed to edit a company policy.

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Who all can view policies?

All users (admins, finance & employees) can view a company policy.

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When will the feature be available to everyone?

The feature will be available to everyone by end of 2024.

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I have other questions about Aspire

Please refer to our FAQ page to learn more about Aspire business, products, and many more.

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